DeepVox vs Microsoft 365 Copilot
When Copilot is enough, and when it isn’t.
If you are fully on Microsoft and your data can live in Microsoft’s cloud, Copilot may be the right answer, and we’ll say so. Here is where a self-hosted system fits better.
- Copilot runs in
- Microsoft’s cloud
- Copilot price
- $30 per user per month + M365
- DeepVox runs in
- Your infrastructure
- DeepVox price
- Scope + infrastructure at cost
In short
Microsoft 365 Copilot is a strong choice for organisations whose knowledge lives in Microsoft 365 and whose data may be processed in Microsoft’s cloud. A self-hosted alternative such as DeepVox fits better when data cannot leave your boundary, professional secrecy applies, knowledge lives outside Microsoft, permissions are more complex, or voice agents and deeper automation are needed.
Side by side
Where they differ.
| DeepVox | Microsoft 365 Copilot | |
|---|---|---|
| Where it runs | Your servers or private cloud | Microsoft’s cloud |
| Pricing | Fixed scope; infrastructure at cost | $30 per user per month, on top of a qualifying Microsoft 365 licence |
| Knowledge outside Microsoft | 27 connectors + custom | Through Microsoft’s connector ecosystem |
| Models | Open-weight, fine-tuned or hosted, your choice | Chosen by Microsoft |
| Phone voice agents | Native | Not a core offering |
| Code ownership | Yours | Licensed service |
| Fit for Microsoft-only shops | Good | Excellent |
Copilot pricing from public sources, October 2026. Microsoft offers other bundles and plans.
Which fits
The honest version.
Copilot is enough when
- Your knowledge lives mostly in Microsoft 365.
- Your data may be processed in Microsoft’s cloud.
- Per-user pricing works for your headcount.
- You don’t need voice agents or custom automation.
DeepVox fits better when
- Data can’t leave your boundary, or professional secrecy applies.
- Knowledge lives in Confluence, Jira, Salesforce, SAP or legacy shares.
- Your permission model is more complex than Microsoft 365 groups.
- You need voice agents or automation beyond what Copilot Studio reaches.
FAQ
Questions, answered.
Can we use both?
Yes. Many organisations keep Copilot for Office productivity and use a self-hosted system for sensitive knowledge, voice and automation.
Does DeepVox need Microsoft licences?
No. Our SharePoint, OneDrive, Outlook and Teams connectors read through Microsoft’s APIs; the AI runs on your infrastructure.
Related
Glean alternative
Self-hosted and owned.
Learn more →Microsoft connectors
SharePoint, OneDrive, Teams, Outlook.
Learn more →Compliance
Professional secrecy and more.
Learn more →Sources: Microsoft 365 Copilot pricing 2026. Updated October 2026.
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A fixed-price discovery sprint, credited against whatever comes next. Or write to sales@deepvox.ai.